Plans and Guidelines for Projects

Project Guidelines

Traffic Issues

• Determine the area (street, intersection, etc.) of concern.  Create a written document outlining both specific problem and the chosen solution or goal of the group.
• Gather documentation
  • Request the use of the speed board to collect necessary data
    • Use Engineering Department as POC
  • Inquire about police reports
• Invite staff from Engineering to discuss data and share information about requirements for traffic signals or changes in the current traffic control and possible options
• Include other departments in discussion if project requires their expertise or lies within the scope of their responsibility
• Have the group discuss what method/ change they would like to pursue
  • Ensure that the project is supported by the majority of the entire group
    • City staff must guarantee that any change to affect the neighborhood is well advertised and endorsed by those residents
      • The use of flyers and letters is common
• Investigate both cost and funding
• Have item placed on the Board of Traffic and Parking agenda
  • Have several neighborhood members present to show strength in numbers
• Request improvement at Mayor and Council session
  • This may or may not have the recommendation of the Board of T & P
  • Again, have several neighborhood residents present for the session

Beautification Projects

• Have the group discuss and decide what amenity they would like work toward
• Develop the details: materials, location and cost
• Involve the appropriate City departments: i.e.: Engineering, Public Works, CDBG, HPD
  • Seek assistance in determining that project will not effect traffic, right of way, site distance or create any inconvenience to residents
• When all questions are resolved request improvement at Mayor & Council session

Additional comments:

• Advise the City’s Community Development Coordinator of projects prior to their inception.
• For maximum efficiency have one point of contact within each department that is involved and maintain that individual as your contact throughout the life of the project.

Helpful contact info:

Cindy Blackstock, Community Development, cblackstock@hagerstownmd.org

Tim Young, Engineering, tyoung@hagerstownmd.org